Google Guide

Here is a quick guide to using Google Tools.

How to use Google’s products

Google provide a range of business tool  within their Workspace.

How to set up Gmail on iPhone/ iMac

Method 1 

  • Go into settings and click on mail.
  • Then click on accounts then head over to add an account and click on Google.
  • Sign in to your google account.
  • Then allow it to connect to your mail and click save. 
  • From here you can access your Gmail account from your normal mail.

Method 2  

  • Go into the app store and download the Gmail app. 
  • From there sign in to your Google account and log in. 
  • Now you can access all of your emails from the Gmail app.

How to set up Gmail on Samsung/Android

Method 1

  • Go into settings and click on general then accounts.
  • Then click on add an account click on Google and add your information. 
  • Log into your account and now your google account is linked to your normal mail.

Method 2

  • Go into the galaxy store/play store and download the Gmail app 
  • From there sign in to your Google account and log in. 
  • Now you can access all of your emails from the Gmail app.

How to use Google Drive

Whether you are using the mobile or desktop version Google drive is pretty straightforward, here are the steps:

  • Download the Google Drive app and log into your account.
  • Once you have logged in you can see different sections such as my drive, shared drives, workplaces and priority. 
  • To start creating and uploading files and documents head into your drive click on NEW button then chose the action you want to proceed with.
  • To add a different person to a folder click on the selected folder, then press on the icon which has a person and an + symbol next to it. 
  • After this proceed to enter their email to add them to the file.

How to see if you have been added to a shared Drive

  • To see if you have been added to a shared drive entre your Google drive 
  • Click on the shared with me button. 
  • Here you can see any folders or documents which have been shared with you.

How to recover removed items 

To recover lost items that have been moved into the bin all you need to do is:

  • Click on the bin section. 
  • Here can you recover old files and images that may have been misplaced in the bin. (You can only do this within 30 days of the incident.)

How to see which tasks you have been assigned to

  • On the right-hand side of your screen, you will see a small blue circle with a tick in the middle of it. 
  • Once you click on this button you can see the list of tasks and assignments you have been assigned to. 
  • Or you can sign tasks to yourself to keep yourself organised within your Google drive.